Introductions of the board members were made to the guest.The guest had expressed an interest in becoming a director and had been invited to the board meeting to gain a better understanding of the work and time commitment involved.
Minutes taken by Sandra Emmerson.
Jonathan Farrar (JF)
SL reported that our existing provider was going to put the prices up so SL and NS investigated the market.A new provider has been found.An installation engineer is coming next Tuesday.Hopefully the new provider will sort out the issues with WiFi in the Centre.The wiring in the gym has been replaced by our electrician and WiFi in here is much better.
Action:SL/NS to update the board if any issues with the installation.
Woods Update, including 5-year plan update
KH reported that Flora Harding is still working on turning the survey into a 5-year plan. KH also reported that he has put an application into Kirklees Council now for authorisation to undertake the urgent work on some of the trees identified in the survey, which would have been done in the first year of the plan.
Action:KH to bring the 5-year plan to the next board meeting.
KH reported that nothing has happened since the last board meeting.He is still waiting for the resident to remove the fence and then we can start to negotiate, as per the advice from the Land Registry.The Land Registry is due to respond to us by 19th October.No further correspondence has been received from Barratts regarding including this part of Screamer Wood in our lease either.
Action: KH to wait from the response from the Land Registry.
Website Mobile Friendly
DB reported that the resident's son has returned to university and he was unable to undertake the work to make our website more mobile friendly.The board discussed other options and decided to obtain quotes for the work.BT suggested he could possibly obtain alternative quotes for the work and offered to investigate this.
Action:KO to source for quotes.
Pool Table Update
The board thought that there was more use of the pool table since the last meeting.SL reported that she is putting free pool table use on Sunday afternoons.
Action:SL to advertise the free pool table use.
There have been several issues with the vending machine so SL and NS looked into buying or leasing a replacement machine.It was decided to purchase a new machine, which comes with a good warranty.The old one was removed on Wednesday and the new one is due to arrive on 25th October.It was also decided to put the new machine next to the photo copier, to make more room in the corridor for funeral teas and other events that use this space.
Sport Free Evening
SL reported that the first sport free evening will be Friday 19th October.
Action:DB to advise SL of a suitable Friday in November.
3.General Manager Report
SL reported on the following items:
Health & Safety
All necessary tests have been completed and recorded.
New locks have been fitted on the bar fire doors.
Environmental Food Hygiene inspection is due 16th October.
Julie Riach has had further fire alarm training.
Bar gross profit is 54.5%.
Debt collection is ongoing and is being dealt with by NS.
Various broken pieces of equipment have been replaced.
Ladies and gentlemen's toilets have had a coat of paint.
Tennis court has been cleaned with our new machine.
Gym air conditioning has been serviced.
Several key blocks around the building and steps have been replaced.
Air handling unit has been serviced.
Chubb intruder alarm system has been serviced.
13th October, Cheese and Wine evening with Motown music.
26th October, Halloween entertainer.
3rd November, Firework display.
17th November, family night flamenco.
24th November, Elvis, back by popular demand.
1st December, party night.
14th December, Charity race night.
16th December, children's Christmas party entertainer booked.
24th December, Christmas Eve Carols.
25th December, drinks.
31st December, Family party night
Funerals are a little quieter due to part of the Huddersfield crematorium being closed.
A new dance class is to be run in the function room.
The monthly social event is having a good attendance.
DB reported that the date for the EGM is Thursday 6th December.The board discussed agenda items.There will be 2 director positions.
Action:SL to speak to the people who have already expressed an interest in being a Director.
SL to put a piece into the Centre Scene asking if anyone wants to put themselves forward as a Director and what they need to do.
DB to put some draft papers together and share with the board members.
5.5 Year Maintenance Planning
The board agreed to defer this item until January as it was previously discussed at the August meeting and there is nothing urgent on the plan.
NS handed out a document showing the last 12 months figures.NS went through the income and expenditure figures and concluded we are in a pretty good financial position.NS advised he is meeting with our accountant on Monday, this may result in some minor adjustments to the numbers.
Action:NS to update the document ready for the next board meeting and AGM.
DB suggested investigating the cost of an outdoor golf net and it was discussed by the board.
Action:DB/BT to bring a proposal to the board.
Date of next meeting:
Directors monthly meeting Thursday 8th November at 7:00pm in the Pavilion.
AGM on Thursday 6th December at 7:30pm in the bar.
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